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Junior Facility Coordinator


- Back-up for Head of Facilities in case of absence.
- Create Purchase orders for Facility services
- Verification and follow-up on service, deliveries, invoices and quality;
- Stock verification/reporting and feedback towards colleagues;
- Budget reporting and verification to Head of Facilities;
- Service Level Agreements (SLA) 3rd parties - follow-up and reporting;
- Manage Meeting rooms and equipment;
- Support onsite events (from a facilities perspective);
- Management of access and alarm systems/procedures;
- Safeguard Health & Safety and Security guidelines;
- Management of internal Facility Manuals and procedures;
- Onboarding of new employees;
- Management of different parking solutions;
- Suppliers management (quality, pricing, etc..)
- In general, operational management of all Facility related tasks
- In absence of the receptionists (vacation, illness, trainings, etc…) the Facility coordinator will take over the tasks of the reception (also customer facing and seated at the reception)


Functional Competences:
- Customer focus;
- Excellent communicator;
- Able to work independent but also a great Team player;
- Able and willing to perform (occasionally) small operational tasks;
- Planning and Organization;
- Execution of tasks (Respect for deadlines);
- Willing to work in a large international company (processes);

Technical Competences:
- Fluent trilingual (English – French – Dutch (oral and written)) or at least 2 perfect;
- Excellent knowledge of MS Office (SAP software is a plus);
- Professionally handling phone calls and welcoming visitors;
- A very good knowledge of tasks and responsibilities of a Facility Team and reception;
- Able to create and execute procedures (SMART);
- Knowledge of technical environment (A/V material, IT technologies, HVAC, etc...).

Personal Competences:
- Flexible towards tasks and working hours
- Polyvalent and able to perform multiple tasks simultaneously;
- Problem Solver;
- “Hands on” mentality;
- Pro-active approach;
- An excellent communicator between different departments and (Facility Team) colleagues is a must;

Ons aanbod

  • A fixed contract and a fulltime job with flexible hours between 8h - 18h.
  • A competitive salary
  • A pleasent and supportive working environment




Burcu Altindis